Terms & Conditions

2020 Melbourne Marathon Festival Terms & Conditions

  1. At the Event, I agree to comply with all the rules and directions of Event officials. When participating in the Event, I also agree to follow the approved course, observe normal traffic rules and obey all directions and instructions given by Event officials and police.
  2. I understand that IMG reserves the right to alter the course at any time prior to the start of the event and/or Event format, including changing the distance of the course due to any unforeseen circumstances. Such alterations may be due to the direction of councils, police roadworks or other major capital works (such as Metro tunnel developments) or other organisations that are associated with the Event.
  3. I agree that I may not participate in the Event or arrange for support personnel with or using roller skates, roller blades, skateboards, bicycles, scooters, dogs/animals or any non-traditional form of running shoe.
  4. I acknowledge that the use of any type of drone or unmanned aerial vehicle (UAV) is prohibited at the Event.
  5. In connection with the Event, I agree not to mislead Events officials, obtain an advantage by deception or otherwise act dishonestly
  6. I grant IMG and the contractors and suppliers engaged by IMG in connection with the Event a royalty free right for use in perpetuity, to use and allow the use of my name, image, voice, likeness, photograph, interview and statement in broadcasts, telecasts, webcasts, media press materials, promotional materials and otherwise in connection with the Event. I acknowledge that the official Event results list, published publically, will display my name, corresponding Event number and finish time.
  7. I declare, as a condition of entry into the Event, that I have undertaken sufficient training for the Event and that I am not aware of any illness, injury, physical disability or impairment which may cause me injury or death during or as a consequence of participation in the Event.
  8. I accept full responsibility for informing myself and assessing all the dangers, hazards and risks of entry in the Event and will rely solely on my own assessment of these dangers, hazards and risks before participating in the Event. The decision to participate in the Event is entirely my own and I accept all risks associated with participation in the Event, including but not limited to loss of life and/or any injury.
  9. I consent to receive such emergency medical aid or preventative treatment which may be deemed advisable in the discretion of IMG or Event staff in the event of any injury accident or illness to me during my participation in the Event. They will provide immediate assistance and if further assistance is required, such as transportation to a hospital, I will be responsible for these costs.
  10. I understand and acknowledge that IMG will use an electronic timing chip device (that shall be attached to the rear of the race bib) for timing me in the Event and this will entail the issuing and wearing of the race bib and the timing chip device (on the chest area) by me at all times during the Event. I understand that the timing chip device is attached to the rear of the race bib (under what looks like a label) and if it is tampered with, such as it being removed or pulled out, the timing chip device may not function correctly or work at all. I understand that the replacement fee for my timing chip device is $20, and I agree to pay IMG the replacement fee at the Event race office prior to the commencement of the Event when I collect my replacement race bib and timing chip device if, in the reasonable opinion of IMG, my original timing chip device has been or appears to have been damaged as a result of tampering.
  11. I understand that my entry in the Event is non-transferable and I understand that passing on my race bib and/or timing chip device to a third party to participate in the Event in my place is prohibited. I understand that IMG predominantly imposes this requirement for safety reasons as IMG needs to have accurate information about all participants in the Event so as to properly assist all Event participants in the case of a medical emergency or for other similar reasoning. In the event a particular distance reaches capacity, an option to transfer to another participant will be available through IMG’s registration platform. All transfers must be done through your ‘My Events Portal’, and I will be required to pay an administration fee of $30 as well as any difference in price between the initial purchase value and the value at the time of the transfer.
  12. I acknowledge that my entry fee is not refundable except in accordance with this paragraph and paragraph 15 below. I understand that if I do not wish to participate in the Event, I must fill in and submit to IMG the official Event withdrawal form that is available on the Event website (www.melbournemarathon.com.au), return to IMG my race bib and timing chip device, and I agree I will not transfer my race bib and/or timing chip device to any third party. I understand that if I withdraw from the Event up to and until 11:59pm Monday August 3rd 2020, there is an administration fee that applies as follows: (i.e. I will be returned the entry fee paid by me less $40 if I entered the Melbourne Marathon race, $30 if I entered the Half Marathon race, $20 if I entered the 10km race and $15 if I entered either the 5km or 3km races). Should I withdraw after 12.00am on Tuesday August 4th, 2020 onwards for any reason (including, but not limited to, medical reasons), there is no refund of any portion of my entry fee.
  13. Mail out of Event race bibs will progressively begin from September 2020 and may take approximately 2 – 4 weeks for delivery depending on your date of entry and your location. I acknowledge that if I enter the Event on or before 11:59pm on Wednesday July 1st, 2020 or earlier in the instance that Early Bird allocations are sold out prior to July 1, and select and pay for postage, my Event race bibs will be posted to me. If I enter the Event from 12:00am on Thursday July 2nd, 2020 onwards or after Early Bird allocations are sold out, or do not select and pay for postage I will be required to pick up/collect my Event race bib from the Event race office during opening hours prior to the commencement of the Event. All international entrants are required to collect their race bib from the Event race office prior to the commencement of the Event regardless of the date they entered the Event.
  14. If after I have entered the Event I wish to change from the race I entered into originally to another race within the Event, I can make changes on or before 11:59pm Sunday September 27 2020, I may change races by emailing enquiries@melbournemarathon.com.au. If I change into another race of greater value within the Event, I acknowledge that I will be required to pay the difference between the entry fee I originally paid and the current cost of participating in the alternative race. I understand all race changes are subject to and conditional upon the selected alternative race’s entry capacity not having been reached at the time my requested change is processed by IMG. I acknowledge that I will not receive any refund of any of my original Event entry fee in the event of a transfer.
  15. (i) IMG reserves the right to change the start time, venue or format of the Event. In the event of a change of start time, venue or format, you will be notified of the revised start time, venue or format with as much notice as reasonably practicable. No refund in whole or part shall be made for any change in start time, venue or format of the Event. (ii) IMG reserves the right to cancel the Event for any reason, including (but not limited to) circumstances beyond its reasonable control. In the event of the Event being cancelled, IMG shall provide you with a full refund of the Event entry fee only (not including delivery charges). IMG will not incur any further liability to you whatsoever arising from such cancellation. (iii) If the Event is re-scheduled for another date, your ticket will be valid for the new date. If you notify IMG within the specified deadline that you are unable to attend the rescheduled event, you will be able to cancel your order and obtain a full refund of the Event entry fee only (not including delivery charges). IMG will not incur any further liability to you whatsoever arising from such rescheduling. I understand that my entrant details are collected by IMG for the purpose of conducting the Event and associated events, including but not limited to identifying participants in the Event, recording results, communicating with me and other participants about the Event and other associated events and to assist IMG in improving and marketing its goods and services. I understand that by supplying IMG with my e-mail address I agree to receive regular e-newsletter updates from IMG in order to stay informed about the Event.
  16. I understand that if I breach (or am reasonably suspected of breaching) these terms and conditions, I may be disqualified from the Event and/or the details of my participation in the Event may be removed from any register, database or publication (publicly available or otherwise) associated with the Event, in IMG’s discretion.
  17. IMG is part of the Endeavor group of companies. I acknowledge that information collated on the entry form submitted by me and relating to me may be shared with other IMG companies (potentially overseas companies in the USA, Europe and Asia), database managers and other organisers of the Event. I understand that my personal information is being collected by IMG in compliance with the regulations set out in the Privacy Act 1988, as amended(“Privacy Act”), and the Australian Privacy Principles for the purpose of conducting and facilitating my participation in the Event. I understand that if I choose not to share certain personal information that my application may be rejected in IMG’s discretion. I understand that if I wish, I am able to access, change and update information IMG has about me at any time by contacting IMG, subject to the terms of the Privacy Act. I understand that IMG will endeavour to respond to my request within 30 days, that IMG may be contacted during normal working hours on (02) 9285 8000 and that IMG is happy to send to me a full copy of the Privacy Policy should I require more information. I acknowledge that the Privacy Policy also contains information about how I may complain about how my personal information is handled, used and disclosed. I agree to the sharing of my personal information with IMG and its insurers in relation to any incident or personal illness that has reasonable and direct relation to the Event. Personal information will be treated in accordance with the preference I indicate in the ‘privacy statement’ section of the entry process. By entering this Event I consent to my personal information being provided to Athletics Australia Limited and Athletics Victoria Inc for the purposes of registering me as a recreational running class member of Athletics Victoria and for administering Athletics Australia’s Running Australia program. I further consent to receiving information (including via email) about the Running Australia program from Athletics Australia and Athletics Victoria, including details of other events and specials offers or promotions, unless I inform those organisations otherwise.
  18. I understand that these terms and conditions shall be construed according to the laws of the State of Victoria, Australia.
  19. I certify that I am 18 years or older or that I am the parent/legal guardian of a Participant who is under the age of 18 years, and I have read this document and fully understand it. Where I am a parent or legal guardian of a Participant, I agree to these terms and conditions for and on behalf of the Participant.
  20. In consideration of acceptance of my entry in the Event, I agree on my own behalf and on behalf of my heirs, executors and administrators and declare that: to the fullest extent permitted by law, I hereby waive release and discharge each of the Released Parties from and against all and every claim, right or cause of action (including for negligence, for breach of contract or breach of statute) which I might have or which may arise out of my death or injury and/or damage or loss of any description which I may suffer or sustain as the result of or in connection with my participation in the Event. This release continues and forever and binds my heirs, executors, personal representatives and assigns and may be pleaded as a bar to any action, claim, demand, suit or legal proceedings. In this paragraph, the “Released Parties” means IMG and its related bodies corporate, and their respective directors, officers, agents, contractors, employees and volunteers including medical and paramedical personnel appointed for the Event, event stakeholders, the owners, licensees and occupiers of the land upon which the Event or any part of it is conducted, any statutory body or local authority having control over any land upon which the Event or any part of it is conducted, Event sponsors, supporters, persons, corporations, contractors, sub-contractors, volunteers, servants and employees involved or otherwise engaged in promoting, staging, administering, running or controlling the Event. This waiver release and discharge operates jointly and severally in favour of the Released Parties. I affirm that I have full authority on behalf of all living parents and/or guardians to grant this indemnity AND that this indemnity may be pleaded as a bar to any action claim demand suit or legal proceedings.
  21. Where a Participant is under the age of 18 years, in consideration of IMG agreeing at my request to accept the entry of this Participant in the Event, I hereby agree for myself, the Participant, their heirs, executors and administrators to hereby waive release and discharge (to the extent permitted by law) all and every claim, right or cause of action (including for negligence, for breach of contract or breach of statute) for which I might have or which the minor Participant may have or which arises out of the death, injury, damage or loss of any description which I or the Participant may suffer or sustain as a result of his/her participation in the Event. This release continues forever and binds the Participant’s heirs, executors, personal representatives and assigns and may be pleaded as a bar to any action, claim, demand, suit or legal proceedings.
  22. I acknowledge that these terms and conditions may change from time to time at the discretion of IMG and without notice to me.

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